POS Software for antique malls
and consignment shops

CalAnt POS Software

POS Software for antique malls and consignment shops

Are you giving handwritten receipts to your customers?
How do you try to calculate and track the sales and taxes in your antique or consignment shop?
Are you doing tedious work to figure out what has been sold and how much is due to be paid out to your vendors?
Well, here is your chance to be more efficient and more accurate.

Consignment shop, Craft Co-op, Antique Mall - all have very similar business models. Each sale is done where many  may have their items sold in one transaction.  Caledonia Antiques and More is an antique co-op located in Caledonia, New York. We developed an antique shop sales system, starting with a POS Software (Point of Sale) program to handle sales and inventory for the antique shop and its dealers.

The shop operates under a standard business model for stores of that type, so we decided to make the POS Software available for other shops to purchase. Besides the antique mall or co-op model discussed below, the POS Software program is also ideally suited for consignment sales. The software runs on any Windows system. In fact, our new version is Windows 7 compatible.

We are constantly looking for ways to improve the ease of use and efficiency of our antique or consignment shop sales system and welcome any suggestions or requests for features. For over seven years expansions have been added to make this an efficient POS Software system for any antique mall or consignment shop.

If your business involves selling items for many vendors at one (or more) central checkout stations, you will surely find this POS Software a boon to your operation. Your vendors will be well served by its reporting and optional inventory tracking capabilities. Increase customer loyalty, let your sales people be more efficient.
 

pos software for antique shops Simple user friendly design. antique mall software Eliminates need for hand written receipts.
antique shop pos software Eliminates errors in addition and calculation of discounts or tax. antique shop sales system Credit card surcharges can be absorbed by store or collected from vendor.
antique shop sales system Daily reports for cash drawer balancing. pos software for antique shops Update and maintain customer and vendor records.
pos software for antique mall Report sales activity for any time period. pos software for consignment shops Convenient drop down calendars for date selection.
consignment shop software Track booth rental rates. antique shop sales system Built-in network compatible for multiple sales desks (included free).
antique mall software Put a sale on hold while serving another customer. pos software for antique mall Print labels for inventoried items.
antique mall software Inventoried and non-inventoried items on same invoice. antique mall software And much more.

The purchased copies of Calant POS Software will have your store information. A completely functional working copy of our POS Software as well as the documentation is available in our download area. The receipts and reports produced are labeled as Demo Version in place of the store information.


Now you can order our products over the Internet for use in your antique mall or consignment shop anywhere.


New version 8 is now compatible with Windows 7. Price is $197 for the program customized to your store name and address with six month's support and upgrade service.

Features          

  • Runs on any Windows system.
  • Automatic creation of invoices with proper sales tax.
  • Multiple vendors on each invoice.
  • Reports of each vendor's sales (with tax exempt info).
  • Generate customer spending reports for any time period.
  • Create bank deposit reports with cash, listed checks, and charge totals by card type.
  • Create customer and/or vendor mailing lists.
  • Multiple sales desks (networked or separate) and sales clerk tracking built-in.
  • Keep track of store inventory. (Optional)
  • Create labels for inventoried items.
  • Collect rent and/or commission by vendor.
  • Password protected reporting.
  • Reports of inventory by age.
  • Remarks at top or bottom of your receipts. See video
  • Now! Barcoded labels are supported
  • Create qif files for vendor  payouts.
  • Let your vendor's check their sales online.
  • Specify autodiscounts for aged inventory.newest feature
  • And more

      Screen shots of the POS Software program inputs are available in the down loadable documentation.
      Please use the contact link at the bottom of this page to get more information.
      

Besides the article below we have an Article collection available for you to read.

Running your shop with Antique Mall software

In some areas they are called antique malls or antique co-ops. Sometimes they are known as craft co-ops. The business model is that of vendors (or dealers) renting space in which they place items tagged with their Vendor ID and an optional item number besides the price. Consignment shops operate in the same way but instead of just collecting rent for space, they collect a "commission" on each item sold. The store supplies the sales clerks who will make the sales that could consist of many different vendors' items. Under the co-op setting, the dealers often take turns at filling the clerk role. The antique mall owner is responsible for the physical facilities and the rent must cover costs such as heat or air conditioning. Often there are additional costs associated with security and processing of orders.

At the time of the sale, the clerk removes the tags and attaches them to "Tag Sheets" recording the invoice number on each sheet. These completed sheets are delivered to the vendor with a cover sheet for the day. Usually on a monthly basis, the vendor reconciles the amount of money either due to him/her or that needs to be paid to the store.

Sales taxes must be recorded and tracked. For states where the sales tax is to be remitted by the dealer, the moneys are part of the amount due the vendor. Here, the amounts must be recorded so that each vendor knows what tax he/she owes for whatever time period  needs to be reported. In other states, the taxes are be paid by the store and the accounting must be done.

Besides the physical facilities and handling of the sales tax, the antique mall owner in today's environment also must supply a means of processing credit card transactions. A service such as Merchant Warehouse can be used to supply both the physical card processing units and the electronic banking necessary. The cost of the credit card transactions could be absorbed by the store or collected from the dealer as part of the monthly reconciliation.

In order to automate the process that was in place, we created a system that now consists of a POS program for the sales desk (StorePOS) and a back room program (BackRoom) that work off one database to create the necessary forms and reports. The sales are entered to the Point of Sales (POS) program and invoice sheets (receipts) are created for the customer. The program can print "Tag Sheets" for the clerk to attach the item tags. (We have found that the reports generated by the system more than satisfy the dealers and they soon don't need the item tags back.)

The details are saved to the database from which reports are created. While the typical store can run off of one computer station, this has been expanded so that additional sales desks can be integrated into the sales system and the back room reporting can be done from an independent computer as long as they are on a network. We have also added the ability to move appropriate data to and from a detached sales desk so that you have the means of selling remotely (such as at a flea market) and still use the system. Some reports (such as the vendor daily sales report) only make sense for the one sales desk where the sales took place. However, the system is ready for use on multiple sales desks, in which case the BackRoom program should be used for reports of a store wide nature.

The system can be set up so that the sales tax is paid by the store or passed to the vendor. Reports are generated where the vendor gets not only listed the tax due but also has reported items that do not get taxed. Such a situation occurs when another dealer buys the item for resale. Credit card surcharges are not only calculated and reported, but also can be absorbed by the store or collected from the vendor. Reports can be generated to display the amounts of cash, checks, and credit card (by type) sales daily or for any time period to help in cash box balancing and banking transactions for the store.

We have added the ability to enter items into store inventory to easily allow checking for availability and item entry for the clerk. Inventorying is especially useful for consignment sales. The underlying reason  for the inventory tracking was more to allow printing of labels for the items. Inventorying is optional but it does give the vendor and the antique mall tracking and label printing features. Now it is easy to bring in and track consignments. The system makes it easy and efficient to sell antiques and collectibles through your antique shop.

The system has been expanded to cover not just the "booth rental" model but also a commission based model which is often found in consignment shops. So this sales system is not only antique mall software but consignment shop software as well.


About our software
We have been using the system for over seven years, and many additions have been made that save time and effort for both the store and its dealers. This POS Software will handle all the needs of your antique shop, your dealers, and - most of all - your customers.

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